If you are using MapYourShow (MYS) for your event management and have a Gleanin Pro subscription, you can seamlessly import your exhibitor data through our data integration feature.
Setting up the integration
To set up a data integration, ensure that your subscription package includes the Integrations feature (available with Pro) and then follow the steps outlined below:
- You must request that MapYourShow provide Gleanin access to each event you wish to integrate. They will require both you and Gleanin to sign an agreement, which should be sent for signature to peter@gleanin.com.
- After signing the agreement and receiving API access, log in to your Gleanin account and go to the Integrations section, which can be found in the left-hand menu.
- Click on the plus icon, and then select "MYS" from the list of options displayed on the next screen.
- Select the type of integration you wish to establish: either Speakers & Sessions or Exhibitors.
- Enter the Map Your Show Event ID for the integration. Make sure to input the credentials exactly as provided, taking care to eliminate any extra spaces or characters.
- After entering all the required information, click on Next to verify your credentials. If the details are correct, you will proceed to the next step, where you can select the formatting options for the display information to complete the setup process.
- If any of the details you provided are incorrect, or if MapYourShow has not granted us access to the event, the setup process will fail. In this case, please verify with MapYourShow that the Event ID is correct and that access has been properly granted. If all information appears correct and you continue to experience difficulties with the integration setup, please contact us at hello@gleanin.com.
Data sync
Now that your integration is successfully set up, you can start importing data into your Gleanin account. To initiate this process, you will need to perform a manual data sync:
- Access the Integrations section from the main menu.
- Select the import icon located on the right side of the integration details section.
- Upon successful import, a green dot will be displayed on the clock icon.
The duration of the sync process may vary depending on the volume of data being imported, usually taking anywhere from a few seconds to an hour. If the sync fails, you will see a red background in the integration box, indicating that you should try the sync again.
If your sync remains pending for over an hour or if you experience multiple failures, please contact us at hello@gleanin.com for assistance.
Outbound integration
After successfully importing your MYS exhibitor data and configuring your campaign, you can proceed to send personalized exhibitor links back to your MYS event.
In order to use outbound integration there are a few mandatory steps that need to be completed.
- Ensure that you have completed the data sync on your inbound integration before moving forward.
- Please reach out to your MYS account manager and ask them to add a custom field named "gleaninexhibitorlink" for the exhibitors associated with that event.
- After the custom field has been successfully added, please log in to your Gleanin account and go to the Integrations section.
- Click on the plus icon next to the Outbound section within your existing MYS inbound integration.
- From the dropdown menu, choose the specific campaign to which you would like to send exhibitor links to your MYS account.
- Click on the Check custom field option to verify that it has been correctly added on the MYS side.
- If the verification is successful, proceed by clicking on the Create button.
- After successfully setting up the outbound integration, it will be visible on your integrations page.
- Select the Initiate Export icon to transfer the campaign links to your MYS event.
To delete the outbound integration, simply click on the Trash icon. Please note that this action will not remove any links that have already been sent to your MYS event.
Please be aware that the outbound integration feature is available for exhibitor campaigns only.