--- title: Integrating with Swoogo description: Help Center --- [Skip to content](https://resources.gleanin.com/knowledge/integrating-with-swoogo#main-content) [![03\_Gleanin\_Logo\_RGB\_Violet](https://resources.gleanin.com/hs-fs/hubfs/03_Gleanin_Logo_RGB_Violet.png?width=129&height=40&name=03_Gleanin_Logo_RGB_Violet.png)](https://gleanin.com/) Open main navigation Close main navigation Welcome to the Gleanin help centre, search for an answer or navigate via the sections below - There are no suggestions because the search field is empty. 1. [Help Center](https://resources.gleanin.com/knowledge?hsLang=en) 2. [Integrations & advanced features](https://resources.gleanin.com/knowledge/integrations-advanced-features?hsLang=en) # Integrating with Swoogo ## If you are using Swoogo for your event management and have a Gleanin Pro subscription, you can seamlessly import your speaker, session and exhibitor data through our data integration feature. **[Integration setup](https://resources.gleanin.com/knowledge/integrating-with-swoogo#setup)** **[Data import](https://resources.gleanin.com/knowledge/integrating-with-swoogo#sync)** [**Outbound integration**](https://resources.gleanin.com/knowledge/integrating-with-swoogo#outbound) ### **Setting up the integration** To set up the Swoogo integration, follow these steps: 1. Log in to your Gleanin account and navigate to the **Integrations** section located in the left-hand menu. 2. Select the **plus icon**, and then choose **Swoogo** from the options presented on the subsequent screen. 3. Follow the on-screen instructions to obtain a unique API key and API secret for the integration from the API credentials section. This process only needs to be done once, as it is set up at the account level. 4. Once you have obtained the API key and API secret, return to the **Integrations** section in your Gleanin account, click on the **plus icon**, and then select **Next** on the details needed screen. 5. Select the type of integration you wish to establish: either **Speakers & Sessions** or **Exhibitors**. 6. Please **fill in the credential details** in the designated fields. It's important to note that all fields are required for a successful setup. Ensure that you input the credentials exactly as provided, including avoiding any extra spaces or characters. 7. For the **External Event ID**, please enter **only the numeric ID** available in your Swoogo dashboard; do not include the full event name. ![Screenshot 2024-09-17 at 16.44.20](https://resources.gleanin.com/hs-fs/hubfs/Screenshot%202024-09-17%20at%2016.44.20.png?width=670&height=349&name=Screenshot%202024-09-17%20at%2016.44.20.png) 8. If you have chosen **Exhibitors,** this completes the setup. 9. For the **Speaker & sessions,** please proceed to the next step, where you can select the formatting options for the display information to complete the setup process. 10. If any of the details you entered are incorrect or missing, the setup process will not succeed. In this situation, please verify your credentials to ensure they are accurate and confirm that you have selected the correct type (either account level or event level). If all information is correct and you still encounter issues with the integration setup, do not hesitate to reach out to us at hello@gleanin.com for assistance. ### **Data sync** Now that your integration is successfully set up, you can start importing data into your Gleanin account. To initiate this process, you will need to perform a manual data sync: 1. Access the **Integrations** section from the main menu. 2. Select the **import icon** located on the right side of the integration details section. 3. Upon **successful** import, a **green dot** will be displayed on the clock icon. The duration of the sync process may vary depending on the volume of data being imported, usually taking anywhere from a few seconds to an hour. If the sync fails, you will see a red background in the integration box, indicating that you should try the sync again. If your sync remains pending for over an hour or if you experience multiple failures, please contact us at hello@gleanin.com for assistance. ### **Outbound integration** After successfully importing your Swoogo agenda data and configuring your campaign, you can proceed to send personalised speaker links back to your Swoogo event. In order to use outbound integration, there are a few mandatory steps that need to be completed. 1. In your **Swoogo** event, click on **Event setup** from the sidebar menu. 2. Click on **Registration** and then **Registration Form**. 3. Under the **Page: Personal Information** category, click **Add field** to page and choose **URL** from the drop-down type menu. 4. Input the ***Gleanin Link*** under Name on Forms and under Field Visibility, select: 1. 1. **It should be visible to all users, regardless of their responses;** and 2. **This field is only visible to administrators.** 5. **Save** the changes. 6. Please make sure that the field is added to the **registrant's record** and not the speaker's to make sure that the event-specific share links are not being overridden. 7. After the custom field has been successfully added, please log in to your Gleanin account and go to the **Integrations** section. 8. Click on the **plus icon** next to the **Outbound** section within your existing **Swoogo** inbound integration. 9. From the dropdown menu, choose the specific campaign to which you would like to send speaker links to your **Swoogo** account. 10. After successfully setting up the outbound integration, it will be visible on your integrations page. 11. Select the **Initiate Export** icon to transfer the campaign links to your Swoogo account. To **delete** the outbound integration, simply click on the **Trash icon**. Please note that this action will not remove any links that have already been sent to your **Swoogo** event. Please be aware that the outbound integration feature is available for speaker campaigns only. - [Asset creation](https://resources.gleanin.com/knowledge/asset-creation?hsLang=en) - [Upload and data](https://resources.gleanin.com/knowledge/upload-and-data?hsLang=en) - [Running your campaign](https://resources.gleanin.com/knowledge/running-your-campaign?hsLang=en) - [Managing your account](https://resources.gleanin.com/knowledge/managing-your-account?hsLang=en) - [Reporting](https://resources.gleanin.com/knowledge/reporting?hsLang=en) - [Integrations & advanced features](https://resources.gleanin.com/knowledge/integrations-advanced-features?hsLang=en) - [Tutorials](https://resources.gleanin.com/knowledge/tutorials?hsLang=en) - [Common questions](https://resources.gleanin.com/knowledge/common-questions?hsLang=en) - [Best practice](https://resources.gleanin.com/knowledge/best-practice?hsLang=en) - [Product updates](https://resources.gleanin.com/knowledge/product-updates?hsLang=en) [![03\_Gleanin\_Logo\_RGB\_Violet](https://resources.gleanin.com/hs-fs/hubfs/03_Gleanin_Logo_RGB_Violet.png?width=120&height=37&name=03_Gleanin_Logo_RGB_Violet.png "03_Gleanin_Logo_RGB_Violet")](https://gleanin.com/) Copyright © 2026 Gleanin