---
title: Managing your speakers
description: Managing speakers
---

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# Managing your speakers

## In this article, you’ll learn how to keep your speakers up to date, including editing their details, assigning groups and sessions, and deleting speakers who are no longer taking part.

[**The speakers list**](https://resources.gleanin.com/knowledge/managing-speakers#speaker-list)  
[**Editing a speaker**](https://resources.gleanin.com/knowledge/managing-speakers#editing-speaker)  
[**Updating speakers in bulk**](https://resources.gleanin.com/knowledge/managing-speakers#updating-speakers-in-bulk)  
[**Assigning groups**](https://resources.gleanin.com/knowledge/managing-speakers#groups)  
[**Connecting speakers to sessions**](https://resources.gleanin.com/knowledge/managing-speakers#connecting-sessions)  
[**Deleting speakers**](https://resources.gleanin.com/knowledge/managing-speakers#deleting-speakers)

### **The speakers list**

To see your speakers, go to the **Event**, expand **Data** on the left-hand side menu and click **Speakers**. For each speaker, you will see:

- **Headshot:** click it to add or replace their headshot
- **Speaker:** their name and email. Click the name to open their page
- **Job title & company**
- **Groups:** you can change their groups straight from here
- **Sessions:** how many sessions they’re on
- **Asset Hub:** their own link to your Speaker Asset hub, ready to copy

Use **Search speakers…** to find a speaker by name, email, job title or company. To download all your speakers with their hub links, click **Export CSV**.

### **Editing a speaker**

1. Go to the **Event**
2. Expand **Data** on the left-hand side menu
3. Click **Speakers**
4. Click the speaker’s name
5. Click **Edit**
6. Change the details that need updating
7. Click **Update**

You will see the message **Speaker updated**.

To change the speaker’s name, click their name at the top of their page, type the new name and press Enter.

Note: Without the Personalisation Plus add-on or Gleanin Pro, a **Custom advocacy URL** you enter isn’t saved.

### **Updating speakers in bulk**

To update many speakers at once, change their details in your spreadsheet and import it again with **Import multiple speakers**. The **Review** step shows each changed speaker as **Update**, with their details **Before** and **After**, and unchanged speakers as **Identical**.

Please see [**Adding speakers to your event**](https://resources.gleanin.com/knowledge/adding-speakers#importing-speakers-spreadsheet) for the import steps.

### **Assigning groups**

**To change a speaker’s groups from the speakers list, follow the steps below:**

1. In the speaker’s **Groups** column, click the **+** button
2. Tick or untick the groups

The change is saved straight away. You can also change groups in the speaker’s edit form.

In the same list, you can:

- **Create a group:** click **Create new group**, enter the **Group name**, pick a **Color** and click **Create group**. It’s given to this speaker straight away
- **Edit a group:** click the pencil button next to it, make your changes and click **Update group**
- **Delete a group:** click the bin button next to it, then click **Delete**

Please keep in mind that deleting a group removes it from every speaker in it. The speakers themselves are not deleted.

### **Connecting speakers to sessions**

1. Go to the **Event**
2. Expand **Data** on the left-hand side menu
3. Click **Speakers**
4. Click the speaker’s name
5. Under **Sessions**, click the **+** button
6. Tick the session. You can use **Search sessions…** to find it

The change is saved straight away.

#### **Disconnecting a speaker from a session**

On the speaker’s page, under **Sessions**, click the **X** next to the session. The change is saved straight away.

Please keep in mind that a speaker’s sessions decide which session-based assets they get. A speaker who isn’t on any session can’t get assets built from a session.

### **Deleting speakers**

**To delete one speaker:**

1. Go to the **Event**
2. Expand **Data** on the left-hand side menu
3. Click **Speakers**
4. Click the bin button at the end of the speaker’s row
5. Click **Delete** to confirm

You can also click **Delete** on the speaker’s own page.

**To delete several speakers:**

1. Tick the box next to each speaker (or the box in the header to select them all)
2. Click **Delete selected**
3. Click **Delete** to confirm

You will see the message **Speaker deleted**, or how many speakers were deleted.

Please keep in mind that deleting a speaker can’t be undone. It removes them from their sessions and groups, and their hub link stops working. What they’ve already shared keeps working and stays in your results under their name. If you add them again later, they will get a new hub link.

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