Whenever you create a new theme for your campaign, by default our system creates multiple templates with different variations, including headshots, multiple speakers, etc., in both landscape and square aspect ratios that you can then share with your stakeholders for them to share with their networks.
You can customise them, download them, hide the variations that you don't want your stakeholders to share or delete the whole sets.
Please remember that square templates will only be visible to your stakeholders if the Instagram sharing option is chosen.
For customisation and design of the templates please see the Template editor article that covers this in more detail.
Hiding templates
If there are specific types of images that you prefer not to be shared by your community, you have the option to hide those templates.
When you hide a template, it will be removed from the share tool and will appear greyed out on the templates page. This can help your design team focus on the templates that will actually be used.
Please make sure that if you choose to hide no-headshot templates all of your speakers have images provided otherwise, their share link will have no assets to choose from.
To hide a template:
- Go to the Campaign in question
- On the Themes tile choose Edit current
- Go to Single template editor
- To hide a template from the campaign click on the eye icon
As you will be hiding a pair of templates (the landscape and square option) you will see a notification on the pop-up window showing which templates will be hidden.
Once the templates are hidden they will be greyed out. To include them in your campaign, simply click the eye icon again to unhide them.
Deleting templates
If you have created an extra template that you don't need anymore or created one by mistake you can delete it from your Gleanin account.
Please note that to delete a template you MUST have at least one left available to use.
To delete an additional template:
- Go to your Campaign dashboard
- On Theme tile use the arrows to find the template that you would like to delete
- Once chosen click on the Trash icon at the bottom right corner of the tile
- Click Delete on the confirmation pop-up
Downloading templates
You can choose to download the templates you have created using Gleanin. This feature enables you to effortlessly share them with your community through other channels while maintaining consistency across all assets.
To download the templates from the Attendee campaign:
- Go to the campaign in question
- Under Themes click on Download
- Choose if you want to download Landscape or Square asset
- Once the download has finished you can find them in your usual Download folder
NOTE: if you want to download both Landscape and Square you will need to download them separately.
To download templates for Speakers/Exhibitors:
- On the left-hand side menu click on Data
- Click on Speakers/Exhibitors
- Click on the Speaker/Exhibitor name
- Use the drop-down under Participating in tile to select which session/panel you want the asset for (if you have sessions/talks)
- Under Image previews select the campaign that you want the assets for (if you have multiple campaigns)
- Hover over the desired asset and click on Download
- Once the download has finished you can find them in your usual Download folder
Please note that you are unable to download multiple assets for a specific speaker or all of the speakers at once. Each download must be done individually.
If you do not see any assets under the Image previews section, please make sure that you have selected the correct session and campaign. Additionally, ensure that you have not hidden the required templates for the assets to be visible.