Managing sessions in your Gleanin account is simple and efficient. You can easily add sessions one at a time or in bulk, and you have the flexibility to update or delete sessions as needed.
Assigning speakers to sessions
Unassigning speakers from sessions
Adding sessions
To add a session individually, follow the steps below.
- Go to your Event
- Click on Sessions on the left-hand side menu
- Click on the plus sign (+) in the blue circle
- Choose Add a single session card
- Enter the following details:
- Title
- Session schedule
- Click on Create
Once the session record is created, you will see it on your sessions list.
You will need to follow these steps for every single session that you want to add manually.
Adding sessions using spreadsheet import
If you have a large number of sessions or if you want to add a group of them all at once, you can easily do so using the Sessions import tool.
For the session import tool, you will need to make sure that you have the session details ready and prepared in the spreadsheet beforehand.
Data preparation
In preparation for the import, it is important to have all the necessary data organised in a spreadsheet. Please make sure to include all columns in your sheet, even if some data is missing. Leaving a column empty will prevent errors caused by shifting data.
- Column 1: Session title
- Column 2: Session schedule
You can find the data import template here. Please navigate to the Session tab for this import.
Data paste
Once your data is ready you will need to copy and paste it into the Import box.
Please DO NOT copy column headings across as they will be treated as a session record. Please note that this is a copy-and-paste process and not an actual upload.
- Go to your Event
- Click on Sessions on the left-hand side menu
- Click on the plus sign (+) in the blue circle
- Choose Import multiple sessions card
- Select the data in your spreadsheet and choose copy (do not include column headings)
- Go back to the Gleanin import screen and paste the data in the grey box
If you want to use Tracks for the upload please make sure to enable them by toggle on the Tracks field in the Spreadsheet columns section. Once done please make sure that the number of the columns matches the platform.
Initial import
After pasting and processing the data, you will be taken to the review sessions screen. Here, you can review all the details to ensure their accuracy before completing the import process.
If everything looks correct, click on Add all sessions and then Finish.
If you need to make changes to the details before completing the import, you can click on Start over to amend them and start the import process again.
If you are still experiencing problems, please message us at hello@gleanin.com.
Subsequent import
If you have more sessions that you would like to add to your event, make sure that you remove the already uploaded one from the sheet, otherwise it will create duplicate records of the already existing sessions.
Editing session
If you need to update the session title or schedule you can do that by following the steps below
- Go to Sessions
- Click on the Session title
- Click on the blue pencil icon to edit their details
- Add new details and click Update to save the changes
Assigning speakers to sessions
You can assign speakers to the session manually from the Session edit screen.
- Go to Sessions
- Click on the Session title
- In the Speakers... section, click on the dropdown to choose the speaker that you want to assign to this session
- Once the speaker is assigned, you will be able to see all of the images available for this session in the Image preview section below
You will need to do this by selecting all the speakers that you want to have for the session from the dropdown. Alternatively, you can assign the speakers to the Sessions by using our Combined upload and if you have specific tracks on your event agenda, you can assign them by using the Tracks feature.
Unassigning speakers from sessions
If some of your speakers who have been assigned to the session are no longer able to make it, you can unassign them by following the steps below:
- Go to Sessions
- Click on the Session title
- In the Speakers... section, click on the X next to the speaker that you want to unassign from this session
Multipanel sessions
You can include up to five panellists in a single-speaker session. Once you send the panellists their link, they will have access to four customisable templates to share:
1. A template featuring them and their fellow panellists with headshots.
2. A template featuring them and their fellow panellists without headshots.
3. A template with just their headshot.
4. A template with just their name and no headshot.
If you provide multiple background options, this will increase the variety of templates available. For instance, with two different backgrounds, they will receive a total of eight options—each of the four templates will be available for each background.
However, if you add more than five panellists to a session, only the last two template options will be available, as our system cannot accommodate more than five panellists in a single template.
Please note that the templates will not be available for selection if you do not upload any headshots.
Deleting sessions
If any of your sessions are no longer going ahead, you can easily delete them from your account.
- Go to the Sessions
- Hover over the session row that you would like to delete and click on the red trash icon at the right-hand side
- If you want to delete multiple sessions, select them by ticking the box next to their name (or tick the main one at the header level to select all)
- Click on Delete all session button above the table
Please keep in mind that deleting sessions is a permanent action, and once they are deleted, we will not be able to recover any of their data.
If you are using event management software, you can access a list of available API integrations here. Please note that API functionality is not included with the basic subscription, and you will need to upgrade your account to take advantage of this feature.